The Problem
Manual intake process, 4+ hour response times, high no-show rate for consultations, team buried in admin work instead of high-value client conversations.
Baseline Metrics
response Time
4.2 hours
no Show Rate
31%
manual Work
20+ hours/week
after Hours
0% coverage
Our Approach
Deployed AI receptionist for 24/7 voice and chat intake
Built qualification logic and direct calendar integration
Automated follow-up and reminder sequences
Integrated with Pipedrive for automatic lead routing
Set up no-show recovery workflows
Results
response Time
8 minutes (-64%)
no Show Rate
13% (-58%)
automation
80% of inquiries handled automatically
after Hours
24/7 coverage
team Time
Saved 18 hours/week
Timeline: 8 weeks
"Their AI receptionist handles 80% of inquiries automatically. Our team focuses on high-value conversations while nothing falls through the cracks anymore."
Michael Chen
Operations Manager
Stack
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